There are various ways in which a meeting is conducted but to make it more productive and effective , it is imperative, that an efficacious and functional approach is adopted while planning to hold a meeting.
A clear agenda must be prepared and circulated to all those participating in meeting, in advance. It must be clear to all what the meeting is about. Is it about making a decision or just an exchange of ideas or to share updates. This understanding is essential so as the focus is not lost.
Large business houses have more than one meeting rooms– There are large meeting rooms , there are medium sized meeting rooms and also small sized meeting rooms which are used according to the nature of meeting being held and the number of participants that shall be joining the meeting.
Whatever size of the room , no meeting room today is complete without technology that is responsible for a productive meeting. The first name that comes to mind in this regard is Video Conferencing that has revolutionized the way meetings are conducted. Then comes another gadget that is remarkable and using which the participants can share the screen, projecting their data or content while using their own device, be it a smart phone or an ipad or a laptop.
Few other tips that make the meeting more meaningful are time management and avoiding distractions. The meeting must be started on schedule and must end on time thus respecting every ones time. Speakers must be allotted a definite timeframe in which to present their agenda. Distractions like using mobile phones while in meeting or side conversation must be avoided.
We at Ceeco Technologies have many Meeting Room Solutions depending upon what one requires. We have expertise and know how to set up with modern technology from small to medium to large meeting rooms.
Leave a Reply